Spring Church Bed and Breakfast

The Barn at Spring Church Facility Use Policy (cont)

 

Food and Refreshments

 

Food and refreshments may be served in the facility. The renter is responsible for providing refreshments, cleanup, placement of trash in containers, and for the cost of the repair of any damaged or soiled furniture, floors or walls. Frying and/or grilling is not permitted inside of the facility. Frying and grilling must be done 25 feet away from the building. The renter is also responsible for the cleanup of any outdoor areas that are utilized, including debris from cooking outside. Food should not be disposed of outside on the grounds. Dumpsters are Not available and renters are responsible to remove all garbage. Spring Church Bed and Breakfast will not assume responsibility for any aspect of food and refreshment service. The renter must provide items such as tablecloths, water pitchers, eating and cooking utensils, plastic, aluminum and paper products, etc. The use of glass is not permitted. Renters are required to adhere to the Code of Virginia with respect to Virginia Health Department permits and/or requirements. It is the renter’s responsibility to acquire any permits necessary for their event (Caters/Vendors).

 

Alcohol

 

Renters are required to adhere to the Code of Virginia with respect to Alcohol Beverage Control permits and/or requirements. It is the renter’s responsibility to acquire any permits necessary for their event.

 

Renters must be in strict compliance with all the laws of the State of Virginia. Rules governing alcohol and applications can be found at the following link: https://abc.virginia.gov/licensing

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Alcohol is only allowed in and around the facility or parking lot and Not permitted in the swimming pool.

 

Any person who cannot act responsibly will be asked to leave by the Responsible Renter, and/or Sheriff’s Department. The Greenville County Sheriff’s department will be called if Any person must be removed for public intoxication or inappropriate behavior at any time.

 

If a license is required, please provide a copy of license once obtained. NLT 15 days of event.

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Security

 

The Renter is responsible for all security for its event/guests when using the facility. Renters are asked to use their own judgement when deciding whether or not to hire security for an event. The Facility Manager, based on size and nature of the event require the renter to obtain security. 

 

Third Party Rental

 

Patrons may not book the facility for the purposes of renting to another party ("third-party rental"). Third-party rentals will result in the loss of rental privileges and any fees for all parties involved.

 

 

Obscenities

 

The Renter is responsible for the overall behavior of all guests during the rental period. Any obscenities, lewd, obscene, or disruptive behavior will not be tolerated. Any obscenities may result in the person(s) and or entire function being asked to leave the premises by the Facility Manager, and/or Sheriff’s Department. No refund shall be given.

 

Behaviors on the Property

 

In order to maintain a safe environment, renter(s) and their guests, including children, should refrain from horseplay, including running through the facility, swimming pool area, in and out of the bathrooms and any other activities that may result in injury to oneself or others and/or damage to the facility. In addition, the renters, and their guests, including children, should refrain from horseplay outside of the facility, around the Bed and Breakfast, Farm equipment or Animals. The renter is responsible for the overall behavior of all guests during the rental period. If damages occur, a portion of, or all of the security deposit may be withheld. Renters and their guests are responsible for the supervision of children at all times, both inside and outside grounds.

 

Tobacco/Marijuana Smoke Free Environment

 

No tobacco, marijuana products, lit or otherwise, including, but not limited to, cigarettes, cigars, chewing tobacco, dip, snuff, vapors, electronic cigarettes (e-cigs), etc…may be used within the facility. Renters are asks to insure the use of Tobacco and or Marijuana is permitted 25 feet from the facility or beyond the smoking area if it is offensive to other quests or event participants.

 

Tickets/Admission Charges/Donations

 

An organization must be organized and operated exclusively for exempt purposes as set forth in section 501(c)(3) of the IRS charity requirements, and none of its earnings may provide profit to any private shareholder or individual in order to include the sale of any item(s) at its event.

 

Advanced ticket sales will be allowed only with prior approval from Greensville County. Written requests must be submitted to Greensville County before ticket sales are advertised or a minimum of 2 months prior to the event. All non-profit organizations must provide a copy of their tax exempt 501 (C) (3) letter to be placed on file for all current and future events. 

 

Liability

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Sponsoring individuals and organizations are responsible for the conduct of their guests while in the facility. Renters must agree to assume full responsibility for liability, injury or damage to persons or property to the extent caused by the negligence or willful misconduct of renter and their guests. A statement of insurance covering use of the facility is required prior to use. The Spring Church Bed and Breakfast, LLC accepts no liability for loss or damage of renter’s personal property except to the extent such loss was caused by our negligence or willful misconduct.

 

In consideration thereof, it is understood and agreed that the renter will indemnify and save harmless the Spring Church Bed and Breakfast, LLC, its agents and employees from any and all liability, claims, expenses, costs, and attorney’s fees caused directly or by its negligent use of the facility.

 

It is further understood that the Spring Church Bed and Breakfast, LLC shall not be responsible for any property damage to others or personal injury to others, including death, that may arise out of the use of the facility, except to the extent caused by our negligence or willful misconduct.

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Clean up Procedures

 

The renter is required to complete the following tasks at the end of the event. The clean-up process must be completed during the normal rental hours. If the clean-up period goes beyond the rented hours, a portion of the security deposit may be withheld. The Barn @ Spring Church provides garbage cans and garbage bags for the convenience of the renter. All cleaning supplies can be found in the kitchen area and/or storage room (broom, dustpan, mop & bucket) along with extra trash bags. The renter is required to complete the following clean up tasks:

• Clean off all tables and wipe up any spills.

• Sweep the floors of all areas of the facility, bathrooms, Kitchens, outside grounds, swimming pool and Gazebo, etc.

• Mop up any spills on all floors. Clean up any food and/or drink spills on flooring. Mop kitchen floor with cleaning solution provided.

• Carefully remove all decorations from facility, ceilings, hallways, restrooms, and grounds.

• Facility must be cleared of your decorations and/or supplies including Main room, restrooms, kitchen, hallways and outside grounds.

• Do not leave personal items in the facility. Spring Church Bed and Breakfast, LLC is not responsible for items left behind.

• All food and drinks, brought in by renters, must be removed from refrigerators and freezer.

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Maintenance Issues

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If any maintenance issue arises within the facility, before, during or after an event, do not attempt to fix it.  Immediately contact the Facility Manager at the cell phone provided. The Facility Manager or on call Representative will be on the premises.  Failure to follow this policy will result in the loss of your security deposit and renter will be responsible for any damages.

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